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Boost your financial management efficiency with automated invoice processing. Successful businesses need to manage data in a timely way and process invoices accurately. This keeps business flowing and maintains healthy relationships with vendors. Konica Minolta help businesses take control and streamline their invoice processes with digital invoice management solutions.
Do your teams still do repetitive, paper-intensive work by hand? Tedious for employees, this leads to sluggish document and invoice processing and hours wasted. Your accounts payable team will have to manually extract information to square invoices against purchase orders. Due to human error, this leads to some processing and capture of incorrect figures. Even if e-invoices arrive digitally, many companies still print them out and file them as paper copies.
With digital invoice processing by Konica Minolta, you can capture incoming invoices and make sure they're mapped correctly in your system. All the details, such as the project code and invoice number are automatically processed, checked and captured using text recognition software and intelligent algorithms. This means it's all safely stored right away, can be accessed from any device and will be forwarded to the right team for approval.
Konica Minolta's invoice processing gives you stress-free integration into existing Enterprise Resource Planning (ERP) systems. In the end, it’s all about ensuring accurate invoice data, cutting admin time, avoiding errors and minimising costs.
Any company can harness the power of invoice processing automation. You'll discover that Konica Minolta's invoice processing solutions reduce errors and give you more transparency, avoiding bottlenecks and helping to keep you compliant.
No matter how invoices arrive - whether in paper form or as email attachments - an AP (accounts payable) automation solution can deal with them for you. They'll be delivered to the right people fast - using our workflow and routing options.
“With Konica Minolta solutions for invoice processing, we help businesses freeing up IT and accounting departments alike.”
Want the ultimate in digital print production performance? You just found it. Konica Minolta’s Production Printing and Office hardware are industry benchmarks, with devices offering revolutionary colour image quality, ultra-high-speed black-and-white output, pro-quality inline finishing options to meet your complex job specifications, and more. Regardless of the size or area of specialisation of your company, our print hardware lets you build up your printing infrastructure, manage digital content, put in place state-of-the-art measuring instruments, and explore other solutions designed to change your workflow beyond recognition.
Explore the countless different ways in which Konica Minolta software products could improve your operations. Konica Minolta solves the problems of your company, matches different working styles, and offers software solutions meeting the needs of your industry. By prioritising your needs at all times, Konica Minolta meets the software requirements of even the most demanding global organisations. Using the system, you can keep a lid on the cost of any printed or copied output, create advanced security measures to ensure sensitive documents don’t fall into unauthorised hands, and more.
Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.
Automated workflows that streamline time-consuming manual tasks.
Instant access to invoices awaiting processes. No more lengthy internal searches for invoices in paper form – so you can access your invoices anytime, anywhere.
Mobile technology that allows invoice authorisation on the go, so invoices can be authorised by the relevant people wherever they are.
Real-time invoice validation to detect errors faster, resolve issues and improve relationships with vendors and suppliers.
Structured digital capturing of all incoming invoices.
Headquartered in Naarden, DZAP designs and creates attractive, cutting-edge office interiors. It has been creating contemporary, stimulating work environments for a wide variety of renowned customers in every imaginable sector since 1995. To maintain its position as one of the top three in its field in the Netherlands, DZAP is constantly striving to improve quality. This also applies to its administrative processes. Konica Minolta helped digitise the invoicing process and improve workflow. The result? A more transparent process, better access to information, and quicker interactions with all parties involved.
The existing system for manually processing invoices at DZAP has not always been the most reliable and efficient invoicing process, which involves some 3500 invoices per year. Kim de Jager, Office Assistant at DZAP, explains: “Before, our invoices were manually inputted, distributed internally as hard copies, and finally approved by the various departments. This way of working required a lot of time and paper. It was also difficult to see when invoices had got stuck in the workflow.”
The digitisation of invoice processing needed to produce results. DZAP therefore met with different suppliers to find out about their tenders. Kim: “The ECM solution offered by Konica Minolta made a good impression on us right away. When initial contact was made, we asked for references from companies which use this invoice processing solution in conjunction with the AccountView ERP package. They were unanimously enthusiastic not just about the solution, but also about the set-up process and the assistance provided by Konica Minolta.”
DZAP wanted to gradually digitise all the administrative processes within its organisation: firstly purchase invoices, then sales invoices, and, lastly, timesheets. This last process was a requirement specifically tailored to DZAP. The company also had additional requests, such as different document types and automated distribution of invoices, and the need to keep certain operations and certain operating modes from the old process. Before DZAP committed to Konica Minolta, the company needed to check whether all of its requirements were feasible from a technical standpoint. This proved that none of their expectations were unrealistic.
The purchase invoice, sales invoice, and timesheet process has since been digitised. Kim: “The project was completed without any disruption. We found it tricky to work out beforehand what was expected of us, and to be able to visualise what the solution was going to look like. During the set-up and trial phase we worked very closely together – us with our knowledge of the process and them with their knowledge of automation – and the software was constantly refined to suit our needs. Exactly as described beforehand in the DZAP workflow document. We were delighted to see that the consultant was able to take our adaptations into account every time.”
Kim and her colleagues are delighted with the end result: “Digitisation has enabled us to make a lot of administrative information more transparent. The staff using the system have a much better overview of the process and the information is easy to consult. The parties involved – both our customers and suppliers – thus can be better informed, more quickly and reliably.”
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